Board room software is a central cloud platform that is used by those at the top of the company hierarchy (directors CEOs, CFOs, directors, chairmen, etc). It allows them to streamline their tasks and take a more informed decision. The best board portals offer a wide range of tools for the administrative staff who manages the business behind the scenes, and directors who take important decisions.
Board members have central access to meeting materials, communications sent by executives and directors organization policies, as well as their own assignments. They can also find and edit documents, as well as share them quickly. This is essential, especially in the case of frequent travel and require meeting at times that aren’t scheduled.
Administrators can manage all the information and prepare a clear outline for minutes of board meetings with an easy template for a board agenda. They can also upload documents that require signatures and forward the documents to directors by email. Directors can sign their names on the document with just one click, and without having to download and open the document. This means that there is no risk of sending confidential information to the wrong person.
During meetings, you can easily share and discuss documents by using a variety of annotation tools. Page synchronization and the laser pointer tool let directors review and comment on their books from any device. Meeting minutes can be quickly and securely created, published and selecting relevant virtual data rooms shared following the meeting. Directors can also sign off on completed minutes with just one click. If a director’s computer is stolen, the remote wiping feature will erase all local information.
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